FAQ: How do I keep the list numbers in order? 

The below image illustrates the most frequently asked question around numbering in Qualio - how do I keep the list numbers in order? The video below will demonstrate the list types available and how to format to achieve your desired organisation. 

Would you like to know more about numbering options in Qualio? Keep reading to find out more.

There are multiple ways that you can use the ordered and unordered lists to maintain the high levels of organisation within your QMS. There are a number of visual elements to consider. These elements are the tools that will help you achieve and maintain a sequential numbering system and to format your content for multilevel numbering.


As you will see in the formatting toolbar, the buttons displayed below are for Ordered (numbered) Lists, Multileveled Ordered Lists and Unordered (bulleted) Lists. These options are powerful content organisation tools that demand a close attention to detail, when authoring in Qualio.

List Buttons in Qualio:

There are three list types available, ordered list, multilevel ordered list and an unordered list. 

  1. Ordered List
    These are sometimes called numbered lists because, by default, the list items contained in that list have a specific numerical order or ranking. Ordered lists are appropriate where the exact ordering of items are critically important to the meaning of the content
  2. Multileveled Ordered List
    Multilevel or Nested list numbering, are complex ordered lists that number subsections or subsets. E.g.: Subsection 4.2.1
  3. Unordered list
    These are sometimes called bulleted lists because the default visual appearance of an Unordered List is to have small bullet icons in front of the list items. This type of list is best used are for lists that don't have a required order.

Indentation Buttons in Qualio:

The indentation buttons will provide you with the necessary controls to utilise multi-level formatting within your numbering system. E.g.: Increase indent to create a subsection below a numbered list item. 

Line Break;

A single break that returns the cursor to the next line and does not create a new paragraph (or in this case a new numbered line). In HTML, to create a line break, you'd enter the <br> tag. In other programs, the shortcut key to create a line break is Shift+Enter.

A line break allows you to provide more detail in a section/subsection without that section/subsection being numbered

Line break illustration

Keyboard Shortcuts

Alongside the formatting toolbar buttons, there are a variety of keyboard shortcuts that will facilitate your content organisation. If you are not comfortable with keyboard shortcuts, you can get acquainted with the process through the formatting toolbar, first. There is no button on the toolbar for a line break. 

  1. Increase Indent = Tab
  2. Decrease Indent = Shift + Tab
  3. Drop a line = Enter/Return
  4. Line Break = Shift+Return
  5. Backspace/Delete = Backspace/Delete

Any questions or feedback? Do reach out and let us know. 

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